Key Administration Software

An efficient and contemporary management of keys is only possible with a reliable and professional software application. This key administration software should meet certain mimimum standards and should be adaptable to any individual customer requirement.

The program should be an „all-in package“ and provide the possibility to record and manage all keys, doors, lock groups, cylinders and key cabinets. Locking options should be displayed from the perspective of keys, persons, doors, cylinders or lock groups without stipulating the type of data to be managed (e.g. the possibility to work with cylinders, master key systems or lock groups). Last but not least, the user must have the possibility to manage any keys and key systems independently of the manufacturer.

The program should run under any common operating system and should be usable by single-users as well as in networks. The application should also contain certain important standard functions.

Monitoring and printing functions, listing and notification of return deadlines, unalterable journals to provide auditing acceptability, individual design options for issue and return receipts and documents, possibility to display lock plan as table, export and printing function for lock plan, list printing of master data are a part of daily work requirements. Needless to say that these functions should be combined in a time-saving and user-friendly application.

When looking for an adequate program, the following features are helpful performance indicators: appropriate user guidance and clearly arranged index cards, integrated help function with step-by-step instructions to facilitate data recording and efficient, backup function, cross-category search functions. Efficient programs also provide comfortable import and export functions to save time-consuming conversion processes. Import functions for standardized key system files (.kwd or Excel files) and for lists of keys, doors or employers (.csv or Excel files) are a standard feature. The vendor should also be able to provide individually designed import and export functions upon request.

A key management program that combines all these features and is offered together with professional user support is the perfect solution for an efficient administration of your keys.

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